Printing a Purchase Order
Once a purchase order has been entered, it is ready for printing so that it can be sent to the vendor/supplier for fulfillment.
To print a purchase order, from the Main Menu click on the Accounts Payable button then select Enter and View Purchases. This will bring you to the list of open purchase orders in the system. Click the printer icon next to the purchase order you wish to print. This will open the purchase order in a new browser window.
From the browser window, you can print it, email it or save it to a file for later retrieval. You will see a preview of the purchase order in the browser window. The browser window will display the first page of a purchase order. If there is more then one page to the purchase order, scroll down to see the remaining pages.
Note: If this is the first time you are printing a document from the Enterprise System, the margins need to be changed to 0.25". To do this, go to the page setup option of the browser, (file then page setup) and change all of the margins (top, bottom, left and right) to be 0.25". This must be done so that the purchase order fits on 8" x 11" paper. Also, be sure that there is no header or footer information when printing the page. The header and footer information can be viewed and changed in the page setup options of the browser.
If you have already printed a document from the Enterprise System before (i.e., invoices, checks, etc.,) then just print the purchase order from your browser as normal.
To email the purchase order, from the browser window where the purchase order is displayed, click on File (from the menu), then Send and select the Page by Email option. This will open your email program and include the purchase order in a new mail message. You fill in the recipient's name and send the message when ready.
To save the purchase order to a file for later retrieval, click on File (From the menu) and Save As. Select a location on your hard drive and enter a file name and click save. The purchase order has now been saved on your hard drive.
When you are finished at this screen, click OK to return to the main menu.