Approving a Purchase Order
Before sending a purchase order off to the vendor/supplier for fulfillment, and in order for it to appear in the Receiving Screen it needs to be approved. The following steps describe how to approve a purchase order.
From the Main Menu click on the Accounts Payable button then select Approve Purchases. This will bring you to the Approve Purchases screen. A list of all the purchase orders in the system pending approval is displayed with a box next to each item.
To approve a purchase order, select the purchase orders (or purchase order) you wish to approve by clicking on the check box next to them. After you have selected the purchase orders, click Approve Selected Purchases at the top of the screen.
If you want to approve all the purchase orders at once, click the Approve All Purchases button at the top of the screen to approve all of the pending purchase orders with one click.
When you are finished at this screen, click OK to return to the main menu.