Once all the payments have been entered for that billing cycle, they need to be approved before they can be printed or paid. To approve a payment, from the Accounts Payable menu, select Approve Payments. This will bring you to the main Payments Approval screen. A list of all the payments (vouchers) in the system pending approval is displayed with a box next to each item.
To approve a payment, select the payment that you wish to approve by clicking on the check box next to it. After you have selected the payments you wish to approve, click Approve Selected Payments from the top of the screen.
If you want to approve all the payments at once, click the Approve All Payments button at the top of the screen to approve all of the pending payments with one click.
You can also approve a payment when entering the payment at the Payment Header Screen. Approving payments must be done before attempting to process a payment and paying a vendor/supplier
Click the OK button to exit and close the screen and return to the main menu.